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Wedding planner, cool aunt of little Texans, lover of all things love, and obsessed with espresso.


I get asked this question a lot on particularly tricky wedding days that are when there are a gaggle of girls dressed in black running around.

My answer? Enough to get it done right

The above picture of Neusha, Nira, Sacha*, Krista, and I was taken by the wonderful Carolyn Troadec of Troadec Photography as we were taking a moment to watch Nicole & Rocco get married at The Athenaeum at Caltech in Pasadena. Assistant overload? Not in my opinion. The Athenaeum is a tricky venue where getting guests where they need to be is much easier said than done.

Nira & Neusha were assigned to escort 185 guests from parking around the building to the ceremony site.
Sacha was assigned to the bride, bridal party, & family for getting photos done in a timely manner.
Krista was assigned to ceremony & reception set up (programs, mic check, unity candle, escort cards, etc)
I was overseeing all of the above and all vendor/family questions that arose. And rocking red sparkly jewelry.

Because we were not radioed together (walkie talkie ear buds hurt my ears) and the processional started from THREE separate areas, I had to carefully choreograph the below to make the ceremony start on time. It became a chain reaction that could not be stopped once it started. We’re awesome though, so we started at 5:00 on the dot.

4:50 PM
Sacha takes Nicole, Bridesmaids, Ring Bearer & Flower girls across grass to archways. (Make human shield around Nicole)
Krista tells Mothers Elisa & Robyn to go light the unity candle. Line grandparents & parents up on side of building on brick pathway.
Nira lines up Father Mike, Groom Rocco, then Nic, James, Michael, & Robby in side door at top of stairs.
Neusha directs any late arriving guests
Once people are in place, Krista instructs Jazz band to begin processional.
5:00 PM
Ceremony Begins Song: Ribbon in the Sky by Stevie Wonder
Krista sends:
1. SMOB Patsy escorted by Grandp B.
2. Grandpa & Grandma F.
3. MOG Robyn escorted by FOG Tony
When Parents of Groom are seated, Nira sends:
4. Father Mike, Groom Rocco, then Nic, James, Michael, & Robby
When boys are in place, Sacha sends bridesmaids:
5. Lauren
6. Kristen
7. Alisa
8. Heather
9. Ringbearer Brandon (remind him to walk the rings to the foot of the stairs) walks with Flowergirls Madi, Charli, & Mia
SONG CHANGE to “Bridal Chorus”
Nicole walks down the pathway by herself and meets BOTH parents at bottom of chairs to walk up to front

Once the reception begins I cut all but one or two assistants to help me througouht the night.
So how many assistants do I have at each wedding? Enough to get it done right.

*Sacha is holding a fork that she found on the ground. And that is not a beer bottle in her hand. It’s a soda bottle that I also believe she found. 


How many assistants do you have today?

Created by potrace 1.15, written by Peter Selinger 2001-2017


Created by potrace 1.15, written by Peter Selinger 2001-2017

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